Call for Meetups

NeurIPS strongly encourages the organization of remote meetups to provide an additional way for the NeurIPS community - and specifically members of the community who are not able to attend the conference - to engage with NeurIPS scientific content.

We are therefore looking for meetup organizers, sponsors, and hosts to volunteer to create a network of NeurIPS meetups around the world. To ensure a smooth experience for all participants, we encourage you to submit proposals for meetups. We will select some of them to be advertised and promoted as official meetups.

This year we are introducing new meetups called “supermeetups”. Supermeetups are meetups meant to attract/host a large number of participants and to bring the NeurIPS experience at a central location to a large audience outside the main conference.The format of these meetups should closely resemble that of the main conference. We are also hoping to hold some tutorials/keynote at a supermeetup which can then be streamed into the main conference, so the organizers should be prepared to facilitate such activities. Given these additional expectations for supermeetups, NeurIPS will be providing them with financial support.

Regarding COVID-19, NeurIPS is following closely the development of the situation. For now, we are proceeding normally, but will provide any update if the situation changes. No matter what, meetup organizers will be expected and have the responsibility of following the government health guidance of their country for events.

Contact: neurips2020-meetup-chairs@googlegroups.com

Important dates

Deadline for submitting a proposal: Jul 15, 2020 AOE (Anywhere on Earth)

Notification of acceptance: Aug 15, 2020

For organizers

To submit a proposal, please submit this form »

How will proposals be judged?

Proposals will be judged based on these criteria:

  • Size of the meetup (e.g., number of participants)

  • Facilities (e.g., audiovisual, internet, space, accommodating attendees with children, catering to dietary restrictions, etc.)

  • Community engagement (e.g., statement on diversity and inclusion, promotion of local ML initiatives, local events and socials, serving regions with low access to ML conferences, etc.)

  • Organizing team (e.g., organizational expertise, past experiences in organizing such events, ability to attract volunteers, etc.) 

  • Content (e.g., broadcasting a large part of the conference, hosting local speakers, posters, workshops, and tutorials, etc.

If you are planning for a supermeetup, you are required to submit a 2-page proposal giving details on the above criteria. The file should be in PDF format, 10pt font size, not larger than 10MB, and can be submitted through the online form.

Code of conduct

Selected meetups will be an official part of NeurIPS, and organizers must require each participant to sign the NeurIPS Code of Conduct.

For hosts

If you wish to host (but not organize) a NeurIPS meetup, please fill in this form.

For sponsors

If you are an organization and wish to sponsor (but not organize) a NeurIPS meetup, please fill in this form.